Applying for a job is a big step, and sometimes, you need to send a sample email for submitting application. This email is your first official communication with a potential employer, and it’s your chance to make a great first impression. A well-written email can significantly boost your chances of getting noticed. This guide will help you craft a professional and effective email to go along with your job application, ensuring that your resume and cover letter get the attention they deserve.
Why a Strong Email Matters
When you submit your job application, the email is more than just a formality; it’s a crucial piece of your overall application strategy. It’s your opportunity to show professionalism, attention to detail, and genuine interest in the role. A well-crafted email can set you apart from other applicants. It is your chance to introduce yourself and highlight your key qualifications briefly. The email also provides context for your attached documents (resume and cover letter). Here’s why it’s important:
- Professionalism: It showcases your communication skills.
- First Impression: It’s the first thing a recruiter or hiring manager sees.
- Context: It provides context for your application documents.
A poorly written email, on the other hand, can create a negative impression. It might indicate a lack of attention to detail or a lack of professionalism. Here are some things you should avoid:
- Typos and grammatical errors
- Generic greetings (e.g., “Hey”)
- Missing attachments
Email: Submitting a Resume and Cover Letter
Subject: Application for [Job Title] – [Your Name]
Dear [Hiring Manager Name or “Hiring Team”],
I am writing to express my interest in the [Job Title] position at [Company Name], as advertised on [Platform where you saw the ad]. I was particularly drawn to [Mention something specific that caught your attention from the job description].
Please find attached my resume and cover letter for your review. My resume provides further detail on my qualifications and experience, which I believe align well with the requirements of this role. My cover letter expands on my enthusiasm and explains how my skills and experiences can contribute to [Company Name]’s goals.
Thank you for your time and consideration. I look forward to the opportunity to discuss my application further.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
Email: Following Up on an Application
Subject: Following Up – Application for [Job Title] – [Your Name]
Dear [Hiring Manager Name or “Hiring Team”],
I hope this email finds you well. I am writing to follow up on my application for the [Job Title] position, which I submitted on [Date of Application].
I am very enthusiastic about this opportunity and confident that my skills and experience in [mention 1-2 key skills] would be a valuable asset to your team. I am available for an interview at your earliest convenience.
Thank you for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
Email: Applying Without a Specific Job Posting (Cold Email)
Subject: Inquiry about Opportunities – [Your Name] – [Your Area of Expertise]
Dear [Hiring Manager Name or “Hiring Team” if you can’t find a name],
I am writing to express my interest in potential opportunities at [Company Name]. I have been following [Company Name]’s work in [Industry/Specific Area] for some time and am impressed by [Mention something specific about the company].
My background is in [Your Area of Expertise], and I have [Number] years of experience in [Mention 1-2 key skills]. I am particularly skilled in [List 2-3 relevant skills]. I have attached my resume for your review. I am eager to learn more about any openings that might align with my skills and experience.
Thank you for your time and consideration. I look forward to the possibility of connecting.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
Email: Expressing Interest in an Internship
Subject: Internship Application – [Your Name] – [Your Field of Study]
Dear [Hiring Manager Name or “Hiring Team”],
I am a [Year]-year student at [University Name], pursuing a degree in [Your Major]. I am writing to express my strong interest in a [Type of Internship] internship at [Company Name].
I have been following [Company Name]’s work in [Specific Area] and am particularly interested in [Mention a specific project, department, or aspect of the company]. My coursework and experiences in [Mention relevant coursework or experiences] have prepared me for this opportunity.
I have attached my resume for your review, which highlights my skills and experiences. I am available to start on [Start Date] and am eager to contribute to your team. Thank you for your time and consideration.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
Email: Addressing a Specific Contact Person
Subject: Application for [Job Title] – [Your Name] – Referral from [Referral’s Name]
Dear [Hiring Manager Name],
I am writing to apply for the [Job Title] position at [Company Name], which was brought to my attention by [Referral’s Name]. [Referral’s Name] spoke very highly of [Company Name] and suggested I reach out.
I have been working in [Your Field] for [Number] years, and I have experience in [mention relevant experience]. I am excited about the prospect of joining your team and making a contribution in [Desired areas of impact].
My resume is attached, and it provides further details about my qualifications. Thank you for your time. I would welcome the opportunity to speak to you further.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
Email: Applying for a Role After a Career Fair
Subject: Application for [Job Title] – [Your Name] – Discussed at [Career Fair Name]
Dear [Hiring Manager Name or “Hiring Team”],
It was a pleasure speaking with you at the [Career Fair Name] today. I enjoyed learning more about the [Job Title] position at [Company Name] and the opportunities available.
As discussed, I am submitting my application for this role. My background in [Your Field] aligns well with your requirements, particularly in [Mention 1-2 skills or experiences discussed]. I have attached my resume and cover letter for your review.
Thank you for your time, and I look forward to hearing from you soon.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
Your email should include the following:
- A clear and professional subject line
- A polite greeting
- A concise introduction stating your interest and the position
- A brief summary of your qualifications and key skills
- An explicit request for a review of your attached documents
- A polite closing and your contact information
Your email should include the following:
- A clear and professional subject line
- A polite greeting
- A concise introduction stating your interest and the position
- A brief summary of your qualifications and key skills
- An explicit request for a review of your attached documents
- A polite closing and your contact information
Your email should include the following:
- A clear and professional subject line
- A polite greeting
- A concise introduction stating your interest and the position
- A brief summary of your qualifications and key skills
- An explicit request for a review of your attached documents
- A polite closing and your contact information
Your email should include the following:
- A clear and professional subject line
- A polite greeting
- A concise introduction stating your interest and the position
- A brief summary of your qualifications and key skills
- An explicit request for a review of your attached documents
- A polite closing and your contact information
Your email should include the following:
- A clear and professional subject line
- A polite greeting
- A concise introduction stating your interest and the position
- A brief summary of your qualifications and key skills
- An explicit request for a review of your attached documents
- A polite closing and your contact information
Your email should include the following:
- A clear and professional subject line
- A polite greeting
- A concise introduction stating your interest and the position
- A brief summary of your qualifications and key skills
- An explicit request for a review of your attached documents
- A polite closing and your contact information
Your email should include the following:
- A clear and professional subject line
- A polite greeting
- A concise introduction stating your interest and the position
- A brief summary of your qualifications and key skills
- An explicit request for a review of your attached documents
- A polite closing and your contact information
Your email should include the following:
- A clear and professional subject line
- A polite greeting
- A concise introduction stating your interest and the position
- A brief summary of your qualifications and key skills
- An explicit request for a review of your attached documents
- A polite closing and your contact information
Your email should include the following:
- A clear and professional subject line
- A polite greeting
- A concise introduction stating your interest and the position
- A brief summary of your qualifications and key skills
- An explicit request for a review of your attached documents
- A polite closing and your contact information
Your email should include the following:
- A clear and professional subject line
- A polite greeting
- A concise introduction stating your interest and the position
- A brief summary of your qualifications and key skills
- An explicit request for a review of your attached documents
- A polite closing and your contact information
Your email should include the following:
- A clear and professional subject line
- A polite greeting
- A concise introduction stating your interest and the position
- A brief summary of your qualifications and key skills
- An explicit request for a review of your attached documents
- A polite closing and your contact information
Your email should include the following:
- A clear and professional subject line
- A polite greeting
- A concise introduction stating your interest and the position
- A brief summary of your qualifications and key skills
- An explicit request for a review of your attached documents
- A polite closing and your contact information
Your email should include the following:
- A clear and professional subject line
- A polite greeting
- A concise introduction stating your interest and the position
- A brief summary of your qualifications and key skills
- An explicit request for a review of your attached documents
- A polite closing and your contact information
Your email should include the following:
- A clear and professional subject line
- A polite greeting
- A concise introduction stating your interest and the position
- A brief summary of your qualifications and key skills
- An explicit request for a review of your attached documents
- A polite closing and your contact information
Your email should include the following:
- A clear and professional subject line
- A polite greeting
- A concise introduction stating your interest and the position
- A brief summary of your qualifications and key skills
- An explicit request for a review of your attached documents
- A polite closing and your contact information
Your email should include the following:
- A clear and professional subject line
- A polite greeting
- A concise introduction stating your interest and the position
- A brief summary of your qualifications and key skills
- An explicit request for a review of your attached documents
- A polite closing and your contact information
Your email should include the following:
- A clear and professional subject line
- A polite greeting
- A concise introduction stating your interest and the position
- A brief summary of your qualifications and key skills
- An explicit request for a review of your attached documents
- A polite closing and your contact information
Your email should include the following:
- A clear and professional subject line
- A polite greeting
- A concise introduction stating your interest and the position
- A brief summary of your qualifications and key skills
- An explicit request for a review of your attached documents
- A polite closing and your contact information
Your email should include the following:
- A clear and professional subject line
- A polite greeting
- A concise introduction stating your interest and the position
- A brief summary of your qualifications and key skills
- An explicit request for a review of your attached documents
- A polite closing and your contact information
Your email should include the following:
- A clear and professional subject line
- A polite greeting
- A concise introduction stating your interest and the position
- A brief summary of your qualifications and key skills
- An explicit request for a review of your attached documents
- A polite closing and your contact information
Your email should include the following:
- A clear and professional subject line
- A polite greeting
- A concise introduction stating your interest and the position
- A brief summary of your qualifications and key skills
- An explicit request for a review of your attached documents
- A polite closing and your contact information
Your email should include the following:
- A clear and professional subject line
- A polite greeting
- A concise introduction stating your interest and the position
- A brief summary of your qualifications and key skills
- An explicit request for a review of your attached documents
- A polite closing and your contact information
Your email should include the following:
- A clear and professional subject line
- A polite greeting
- A concise introduction stating your interest and the position
- A brief summary of your qualifications and key skills
- An explicit request for a review of your attached documents
- A polite closing and your contact information
Your email should include the following:
- A clear and professional subject line
- A polite greeting
- A concise introduction stating your interest and the position
- A brief summary of your qualifications and key skills
- An explicit request for a review of your attached documents
- A polite closing and your contact information
Your email should include the following:
- A clear and professional subject line
- A polite greeting
- A concise introduction stating your interest and the position
- A brief summary of your qualifications and key skills
- An explicit request for a review of your attached documents
- A polite closing and your contact information
Your email should include the following:
- A clear and professional subject line
- A polite greeting
- A concise introduction stating your interest and the position
- A brief summary of your qualifications and key skills
- An explicit request for a review of your attached documents
- A polite closing and your contact information
Your email should include the following:
- A clear and professional subject line
- A polite greeting
- A concise introduction stating your interest and the position
- A brief summary of your qualifications and key skills
- An explicit request for a review of your attached documents
- A polite closing and your contact information
Your email should include the following:
- A clear and professional subject line
- A polite greeting
- A concise introduction stating your interest and the position
- A brief summary of your qualifications and key skills
- An explicit request for a review of your attached documents
- A polite closing and your contact information
Your email should include the following:
- A clear and professional subject line
- A polite greeting
- A concise introduction stating your interest and the position
- A brief summary of your qualifications and key skills
- An explicit request for a review of your attached documents
- A polite closing and your contact information
Your email should include the following:
- A clear and professional subject line
- A polite greeting
- A concise introduction stating your interest and the position
- A brief summary of your qualifications and key skills
- An explicit request for a review of your attached documents
- A polite closing and your contact information
Your email should include the following:
- A clear and professional subject line
- A polite greeting
- A concise introduction stating your interest and the position
- A brief summary of your qualifications and key skills
- An explicit request for a review of your attached documents
- A polite closing and your contact information
Your email should include the following:
- A clear and professional subject line
- A polite greeting
- A concise introduction stating your interest and the position
- A brief summary of your qualifications and key skills
- An explicit request for a review of your attached documents
- A polite closing and your contact information
Your email should include the following:
- A clear and professional subject line
- A polite greeting
- A concise introduction stating your interest and the position
- A brief summary of your qualifications and key skills
- An explicit request for a review of your attached documents
- A polite closing and your contact information
Your email should include the following:
- A clear and professional subject line
- A polite greeting
- A concise introduction stating your interest and the position
- A brief summary of your qualifications and key skills
- An explicit request for a review of your attached documents
- A polite closing and your contact information
Your email should include the following:
- A clear and professional subject line
- A polite greeting
- A concise introduction stating your interest and the position
- A brief summary of your qualifications and key skills
- An explicit request for a review of your attached documents
- A polite closing and your contact information
Your email should include the following:
- A clear and professional subject line
- A polite greeting
- A concise introduction stating your interest and the position
- A brief summary of your qualifications and key skills
- An explicit request for a review of your attached documents
- A polite closing and your contact information
Your email should include the following:
- A clear and professional subject line
- A polite greeting
- A concise introduction stating your interest and the position
- A brief summary of your qualifications and key skills
- An explicit request for a review of your attached documents
- A polite closing and your contact information
Your email should include the following:
- A clear and professional subject line
- A polite greeting
- A concise introduction stating your interest and the position
- A brief summary of your qualifications and key skills
- An explicit request for a review of your attached documents
- A polite closing and your contact information
Your email should include the following:
- A clear and professional subject line
- A polite greeting
- A concise introduction stating your interest and the position
- A brief summary of your qualifications and key skills
- An explicit request for a review of your attached documents
- A polite closing and your contact information
Your email should include the following:
- A clear and professional subject line
- A polite greeting
- A concise introduction stating your interest and the position
- A brief summary of your qualifications and key skills
- An explicit request for a review of your attached documents
- A polite closing and your contact information
Your email should include the following:
- A clear and professional subject line
- A polite greeting
- A concise introduction stating your interest and the position
- A brief summary of your qualifications and key skills
- An explicit request for a review of your attached documents
- A polite closing and your contact information
Your email should include the following:
- A clear and professional subject line
- A polite greeting
- A concise introduction stating your interest and the position
- A brief summary of your qualifications and key skills
- An explicit request for a review of your attached documents
- A polite closing and your contact information
Your email should include the following:
- A clear and professional subject line
- A polite greeting
- A concise introduction stating your interest and the position
- A brief summary of your qualifications and key skills
- An explicit request for a review of your attached documents
- A polite closing and your contact information
Your email should include the following:
- A clear and professional subject line
- A polite greeting
- A concise introduction stating your interest and the position
- A brief summary of your qualifications and key skills
- An explicit request for a review of your attached documents
- A polite closing and your contact information
Your email should include the following:
- A clear and professional subject line
- A polite greeting
- A concise introduction stating your interest and the position
- A brief summary of your qualifications and key skills
- An explicit request for a review of your attached documents
- A polite closing and your contact information
Your email should include the following:
- A clear and professional subject line
- A polite greeting
- A concise introduction stating your interest and the position
- A brief summary of your qualifications and key skills
- An explicit request for a review of your attached documents
- A polite closing and your contact information
Your email should include the following:
- A clear and professional subject line
- A polite greeting
- A concise introduction stating your interest and the position
- A brief summary of your qualifications and key skills
- An explicit request for a review of your attached documents
- A polite closing and your contact information
Your email should include the following:
- A clear and professional subject line
- A polite greeting
- A concise introduction stating your interest and the position
- A brief summary of your qualifications and key skills
- An explicit request for a review of your attached documents
- A polite closing and your contact information
Your email should include the following:
- A clear and professional subject line
- A polite greeting
- A concise introduction stating your interest and the position
- A brief summary of your qualifications and key skills
- An explicit request for a review of your attached documents
- A polite closing and your contact information
Your email should include the following:
- A clear and professional subject line
- A polite greeting
- A concise introduction stating your interest and the position
- A brief summary of your qualifications and key skills
- An explicit request for a review of your attached documents
- A polite closing and your contact information
Your email should include the following:
- A clear and professional subject line
- A polite greeting
- A concise introduction stating your interest and the position
- A brief summary of your qualifications and key skills
- An explicit request for a review of your attached documents
- A polite closing and your contact information
Your email should include the following:
- A clear and professional subject line
- A polite greeting
- A concise introduction stating your interest and the position
- A brief summary of your qualifications and key skills
- An explicit request for a review of your attached documents
- A polite closing and your contact information
Your email should include the following:
- A clear and professional subject line
- A polite greeting
- A concise introduction stating your interest and the position
- A brief summary of your qualifications and key skills
- An explicit request for a review of your attached documents
- A polite closing and your contact information
Your email should include the following:
- A clear and professional subject line
- A polite greeting
- A concise introduction stating your interest and the position
- A brief summary of your qualifications and key skills
- An explicit request for a review of your attached documents
- A polite closing and your contact information
Your email should include the following:
- A clear and professional subject line
- A polite greeting
- A concise introduction stating your interest and the position
- A brief summary of your qualifications and key skills
- An explicit request for a review of your attached documents
- A polite closing and your contact information
Your email should include the following:
- A clear and professional subject line
- A polite greeting
- A concise introduction stating your interest and the position
- A brief summary of your qualifications and key skills
- An explicit request for a review of your attached documents
- A polite closing and your contact information
Your email should include the following:
- A clear and professional subject line
- A polite greeting
- A concise introduction stating your interest and the position
- A brief summary of your qualifications and key skills
- An explicit request for a review of your attached documents
- A polite closing and your contact information
Your email should include the following:
- A clear and professional subject line
- A polite greeting
- A concise introduction stating your interest and the position
- A brief summary of your qualifications and key skills
- An explicit request for a review of your attached documents
- A polite closing and your contact information
Your email should include the following:
- A clear and professional subject line
- A polite greeting
- A concise introduction stating your interest and the position
- A brief summary of your qualifications and key skills
- An explicit request for a review of your attached documents
- A polite closing and your contact information
Your email should include the following:
- A clear and professional subject line
- A polite greeting
- A concise introduction stating your interest and the position
- A brief summary of your qualifications and key skills
- An explicit request for a review of your attached documents
- A polite closing and your contact information
Your email should include the following:
- A clear and professional subject line
- A polite greeting
- A concise introduction stating your interest and the position
- A brief summary of your qualifications and key skills
- An explicit request for a review of your attached documents
- A polite closing and your contact information
Your email should include the following:
- A clear and professional subject line
- A polite greeting
- A concise introduction stating your interest and the position
- A brief summary of your qualifications and key skills
- An explicit request for a review of your attached documents
- A polite closing and your contact information
Your email should include the following:
- A clear and professional subject line
- A polite greeting
- A concise introduction stating your interest and the position
- A brief summary of your qualifications and key skills
- An explicit request for a review of your attached documents
- A polite closing and your contact information
Your email should include the following:
- A clear and professional subject line
- A polite greeting
- A concise introduction stating your interest and the position
- A brief summary of your qualifications and key skills
- An explicit request for a review of your attached documents
- A polite closing and your contact information
Your email should include the following:
- A clear and professional subject line
- A polite greeting
- A concise introduction stating your interest and the position
- A brief summary of your qualifications and key skills
- An explicit request for a review of your attached documents
- A polite closing and your contact information
Your email should include the following:
- A clear and professional subject line
- A polite greeting
- A concise introduction stating your interest and the position
- A brief summary of your qualifications and key skills
- An explicit request for a review of your attached documents
- A polite closing and your contact information
Your email should include the following:
- A clear and professional subject line
- A polite greeting
- A concise introduction stating your interest and the position
- A brief summary of your qualifications and key skills
- An explicit request for a review of your attached documents
- A polite closing and your contact information
Your email should include the following:
- A clear and professional subject line
- A polite greeting
- A concise introduction stating your interest and the position
- A brief summary of your qualifications and key skills
- An explicit request for a review of your attached documents
- A polite closing and your contact information
Your email should include the following:
- A clear and professional subject line
- A polite greeting
- A concise introduction stating your interest and the position
- A brief summary of your qualifications and key skills
- An explicit request for a review of your attached documents
- A polite closing and your contact information