Understanding and Using a Sample Letter Requesting For Investigation

Subject: Formal Complaint – Workplace Harassment

Dear [Recipient Name],

I am writing to formally report instances of harassment I have experienced at [Company Name]. These incidents have created a hostile work environment and are in violation of company policy and potentially applicable laws. The specific instances include:

• On [Date], [brief description of the incident].
• On [Date], [brief description of the incident].
• Ongoing [brief description of the type of harassment].

I have attached supporting documentation, including [List any attached documents like emails, messages, or witness statements]. I request a thorough investigation into this matter, including interviews with myself, [mention witnesses names if any], and the alleged harasser, [mention the alleged harasser’s name]. I look forward to a swift resolution and a workplace free of harassment. Please let me know when I can expect an update on the investigation.

Sincerely,

[Your Name]

[Your Job Title]

[Your Contact Information]

Subject: Request for Investigation – Alleged Misconduct

Dear [Recipient Name],

I am writing to report a potential breach of company policy concerning misconduct. I believe that [Name of person involved] has engaged in behavior that is in violation of the company’s code of conduct, specifically regarding [Specify the policy violated, e.g., conflict of interest, data security].

My concerns are based on the following observations:

• [Describe the first instance of misconduct] on [Date].
• [Describe the second instance of misconduct] on [Date].
• [Describe any ongoing or continued behavior].

I have [Include the steps you’ve taken, if any, to address the issue – e.g., “reported this internally to my supervisor on [Date]”] and attached [Mention any supporting documents, e.g., “copies of relevant emails”]. I respectfully request a formal investigation into this matter to ensure that company policies are followed.

Thank you for your attention to this important matter.

Sincerely,

[Your Name]

[Your Job Title]

[Your Contact Information]

Subject: Formal Complaint – Discrimination

Dear [Recipient Name],

I am writing to report what I believe to be discriminatory behavior within the workplace. I believe that I have been subjected to discrimination based on [Protected characteristic, e.g., race, gender, religion] that violates company policy and potentially applicable laws.

Specifically, I have experienced the following:

• [Describe the discriminatory action] on [Date].
• [Describe another discriminatory action] on [Date].
• [Describe any pattern of discriminatory behavior].

I have attached [Supporting documentation – e.g., emails, performance reviews, etc.]. I request a full investigation into these matters and corrective actions to prevent further discrimination. Please let me know the timeline for the investigation.

Sincerely,

[Your Name]

[Your Job Title]

[Your Contact Information]

Subject: Report of Potential Fraud – [Brief description of the issue]

Dear [Recipient Name],

I am writing to report a potential case of fraud, which I believe involves [Name of person/department]. I am concerned about actions taken that could be a violation of company policy and potentially illegal. I would like to bring these concerns to your attention and request an immediate investigation.

I have reason to believe that fraud has taken place as a result of:

• [Specific example of the fraud, e.g., “false claims made on expense reports”].
• [Specific example of the fraud, e.g., “irregularities in financial records”].

I am providing [Supporting documentation – e.g., copies of invoices, emails, or other records] as supporting evidence. I request a thorough investigation, as well as the steps to protect the company’s interests.

Sincerely,

[Your Name]

[Your Job Title]

[Your Contact Information]

Subject: Urgent Safety Concern and Request for Investigation

Dear [Recipient Name],

I am writing to express serious concerns regarding workplace safety and request an immediate investigation into the following issues. I believe that the current working conditions pose a significant risk to the health and safety of myself and my colleagues.

Specifically, my concerns relate to:

• [Detail the specific safety hazard, e.g., “Inadequate safety equipment”].
• [Provide specific examples, e.g., “Lack of proper training for operating machinery”].
• [Describe potential consequences of the safety hazards].

I have attached [List any relevant documents, e.g., photos, witness statements, or prior complaints]. I request that the company conduct a prompt investigation into these matters and implement corrective actions to ensure a safe working environment. Please advise me on the steps you will take to correct the situation.

Sincerely,

[Your Name]

[Your Job Title]

[Your Contact Information]

Subject: Complaint of Bullying and Request for Investigation

Dear [Recipient Name],

I am writing to report instances of bullying I have experienced within the workplace. This behavior has created a hostile and uncomfortable environment and is in violation of the company’s policies on respectful conduct.

The specific incidents include:

• [Describe the bullying, e.g., “constant verbal abuse from [Name of bully]”].
• [Describe another instance of bullying, e.g., “spreading rumors about me”].
• [Describe the impact on your well-being, e.g., “I feel anxious and dread coming to work”].

I have attached [Supporting documents, e.g., emails, text messages, or witness statements]. I request a formal investigation into this matter, and for the bullying behavior to cease immediately. I look forward to a swift resolution to this situation and a safe workplace.

Sincerely,

[Your Name]

[Your Job Title]

[Your Contact Information]