Sample Physician Letters To Patients: Keeping the Communication Clear

Subject: Your Appointment with Dr. [Doctor’s Last Name] – [Date and Time]

Dear [Patient Name],

This email confirms your appointment with Dr. [Doctor’s Last Name] on [Date] at [Time] in the [Office Location].

Please arrive 15 minutes early to allow time for check-in. Remember to bring the following:

• Your insurance card
• A valid photo ID
• A list of your current medications

If you need to reschedule or have any questions, please call us at [Phone Number] or reply to this email. We look forward to seeing you.

Sincerely,

[Clinic Name]

Subject: Your Test Results – [Test Name]

Dear [Patient Name],

This letter provides you with the results of your [Test Name] test, which was performed on [Date].

Your results are:

• [Result 1]: [Value] (Normal Range: [Range])
• [Result 2]: [Value] (Normal Range: [Range])

[Interpretation of Results and Explanation. For Example: Your results are within the normal range. / Your results indicate [brief explanation]. We will discuss this further at your next appointment.]

We recommend that you schedule a follow-up appointment to discuss these results in detail. Please call our office at [Phone Number] to schedule your appointment. You can also reply to this email.

Sincerely,

Dr. [Doctor’s Last Name]

Subject: Referral to [Specialist’s Name] – [Patient Name]

Dear [Specialist’s Name],

I am writing to refer my patient, [Patient Name], to your care. [Patient Name] has been experiencing [brief description of patient’s condition/symptoms] and requires further evaluation by a specialist in [Specialty].

Please find attached [relevant medical records, test results, etc.]. I have also informed the patient about this referral.

You can reach the patient at [Patient’s Phone Number] or [Patient’s Email Address].

Thank you for your attention to this case. Please let me know if you have any questions.

Sincerely,

Dr. [Doctor’s Last Name]

Subject: Prescription Refill Request – [Medication Name] – [Patient Name]

Dear Dr. [Doctor’s Last Name],

This email is to request a refill for my prescription of [Medication Name]. My prescription number is [Prescription Number], and the dosage is [Dosage].

Please send the prescription to [Pharmacy Name] at [Pharmacy Address] or email the prescription. If you are unable to fulfill this request, please let me know.

Thank you for your assistance.

Sincerely,

[Patient Name]

[Patient’s Phone Number]

Subject: Post-Operative Instructions for [Procedure Name]

Dear [Patient Name],

Here are your post-operative instructions following your [Procedure Name] procedure on [Date].

Medications:

• Take [Medication Name] as prescribed: [Dosage and Frequency].
• Avoid [medication to avoid, e.g., aspirin].

Wound Care:

• Keep the incision site clean and dry.
• Change the dressing as instructed [instructions for changing dressing].
• Watch for signs of infection [list signs of infection, e.g., increased pain, redness, swelling, pus].

Activity:

[Specific activity instructions, e.g., Avoid strenuous activity for [duration]. You may gradually increase your activity level as tolerated.]

If you experience any of the following symptoms, please contact our office immediately: [list symptoms, e.g., high fever, severe pain, excessive bleeding]. You can reach us at [Phone Number].

We wish you a speedy recovery.

Sincerely,

Dr. [Doctor’s Last Name]

Subject: Medical Excuse for [Patient Name]

To Whom It May Concern,

This letter confirms that [Patient Name] was under my medical care and unable to attend school/work/etc. due to a medical condition.

[Date of absence] – [Date of absence]

[Optional: Brief, non-specific description of condition, e.g., due to illness].

[Patient Name] is able to return to school/work/etc. on [Return Date].

If you have any further questions, please do not hesitate to contact me.

Sincerely,

Dr. [Doctor’s Last Name]

[Clinic Name]