Are you in a situation where you need to resend a quote to a potential client? Maybe you made a mistake in the first one, prices have changed, or they’ve asked for some adjustments. Knowing how to craft a clear and professional email is crucial. This essay will guide you on Sending Revised Quotation Email Sample and provide different scenarios and examples.
Why Accurate Quotations Matter
Getting your quotations right the first time, or quickly correcting them, is super important for your business. Imagine sending a quote with the wrong price! It could lead to a loss of trust or even legal issues if the client tries to hold you to that incorrect amount. Mistakes happen, but how you handle them matters. The goal is to maintain trust and show your commitment to providing accurate information. Here’s why it’s crucial:
- Clarity: A clear quote avoids confusion and makes it easy for the client to understand the cost and services.
- Trust: Accurate and professional communication builds trust and demonstrates reliability.
- Profitability: Avoid mistakes that can lead to financial losses for your company.
Let’s say you needed to provide a quote for web design services. You send the first quote, but later realize you forgot to include the cost of stock images. You’d need to send a revised quote explaining the change. How would you approach this? This will guide you with different examples.
Email Sample: Correcting a Pricing Error
Subject: Revised Quotation – Web Design Services
Dear [Client Name],
I am writing to follow up on the quotation I sent you earlier for the web design services.
I have identified a minor error in the original quotation. The price for stock images, which are essential for the website’s visual appeal, was inadvertently omitted.
Please find the updated quotation attached, which includes the cost of the stock images. The total price is now [Revised Price]. The rest of the details remain the same. We sincerely apologize for any inconvenience this may have caused.
Please let me know if you have any questions or require further clarification. We are happy to assist you with any questions.
Thank you for your understanding, and we look forward to working with you.
Sincerely,
[Your Name]
[Your Title]
[Your Company]
Email Sample: Reflecting Updated Prices
Subject: Revised Quotation – Product X – Updated Prices
Dear [Client Name],
This email is to inform you of the updated quotation for Product X. Due to recent changes in our supplier’s pricing, we’ve had to adjust our cost accordingly.
Please find the revised quotation attached, which reflects the new pricing structure, effective immediately. The primary change is in the [Specific Item] price which is now [New Price]. All other terms and conditions remain the same.
We understand that price changes can be frustrating, and we appreciate your understanding. We remain committed to providing you with the best possible quality and service.
Should you have any questions or concerns, please do not hesitate to contact us.
Best regards,
[Your Name]
[Your Title]
[Your Company]
Email Sample: Adding Additional Services
Subject: Revised Quotation – Website Maintenance and SEO Services
Dear [Client Name],
Following our discussion, I have revised the quotation to include website maintenance and SEO services, which will help enhance your online visibility and improve your website’s overall performance.
The updated quotation is attached, detailing the added services, their respective costs, and the total adjusted price. We have included a comprehensive SEO package including Keyword Research, On-Page Optimization, Content Strategy and Link Building
- Keyword Research
- On-Page Optimization
- Content Strategy
- Link Building
This addition will not only maintain your website but will also increase its visibility.
Please review the revised quotation at your convenience and let us know if you require any further adjustments or have any questions. We’re looking forward to supporting your business growth.
Sincerely,
[Your Name]
[Your Title]
[Your Company]
Email Sample: Client Requested Changes
Subject: Revised Quotation – Proposal for [Project Name]
Dear [Client Name],
Thank you for your interest in our proposal for [Project Name]. This email confirms our willingness to help you out with the project.
As per your request, I have revised the initial quotation to include the following changes:
- Modification of design elements.
- Additional testing.
- Change in the materials
Please see the attached document for the updated price reflecting the changes.
If you’re okay with the updated version, we’ll get started! If you’d like to take another look or ask any questions, just let me know. I appreciate your time, and I’m excited to help you.
Kind regards,
[Your Name]
[Your Title]
[Your Company]
Email Sample: Acknowledging a Discount or Special Offer
Subject: Revised Quotation – Special Offer for [Project Name]
Dear [Client Name],
I am pleased to provide you with a revised quotation for your project. We are excited to offer you a special promotional discount.
Please note that the revised quotation reflects a special discount of [Discount Percentage or Amount] as part of our promotion this month. You can see the adjusted prices in the attachment.
The validity of this special offer is until [Date]. Please don’t hesitate to reach out if you have any questions.
We value your business and appreciate your interest in our services. We hope to begin working on your project soon.
Thank you,
[Your Name]
[Your Title]
[Your Company]
Email Sample: Providing a New Expiration Date
Subject: Revised Quotation – Extended Validity for [Project Name]
Dear [Client Name],
I am writing to follow up on the quotation for [Project Name]. We are pleased to extend the validity of our proposal until [New Expiration Date].
The revised quotation, including the extended validity, is attached. All other terms and conditions remain the same. Please consider the revised offer with all the detail
We value your business and remain available to answer any questions. We hope to hear from you soon regarding the proposal.
Best regards,
[Your Name]
[Your Title]
[Your Company]
In conclusion, when Sending Revised Quotation Email Sample, clarity, accuracy, and professionalism are key. Make sure you clearly explain the reason for the revision, and highlight what has changed. Use the provided examples as a starting point, adapt them to your specific situation, and always proofread before sending. Handling revisions efficiently ensures that you maintain a positive relationship with clients and protects your business.